How to Customise Your Shared Office Space?

Shared office space flexibility and the opportunity to work with others is just a wonderful thing; however, sometimes it feels somewhat impersonal. To create focus for the day, the comfortability of the workspace is very important. The good news?

Customising your shared workspace is easier than you think! A few thoughtful adjustments will have you loving your new workspace, tailored just for you, and getting much more productive. Let’s understand how below.

Top Ways to Customise Your Shared Office Space

Let’s see how to customise shared office spaces easily, which would be relevant to your job needs while remaining practical for others.

1. Know Your Needs

Before making your desired customisation, you must ask yourself these questions:

• How much space do I need?
• What shared office design do I like?
• Do I need any privacy, or do I feel fully comfortable in a communal environment?
• What tools or equipment do I need the most?
• What is my most productive time of day, and how does the office lighting affect me?
• Are there any specific ergonomic requirements for your health and comfort?

After you know all your basic needs, it would be easier for you to make practical decisions about how to set up and personalise the shared space.

2. Optimise Your Desk Layout

Even when you have limited or no influence over the office space optimisation or design, you can still attempt to get your personal desk space that works for you.

• Positioning: Position your desk in a manner that best suits your workflow. If possible, in the shared space, place yourself near a window for natural light. Natural light boosts productivity and improves moods.
• Minimalism is Key: Much of what you will get with a shared office comes in a compact space, hence the minimum is preferred. Use the drawers and organisers sparingly for less used materials.
• Ergonomics Matter: Your monitor should be at eye level and your chair should support good posture. Arrange your desk to avoid discomforts and longer term health issues.

3. Add Personal Touches

You can personalise office space with simple things, but since it is a shared office, you don’t want to overdo it. Have a look at what you can do:

• Photos and Artwork: Put one or two small framed pictures on your desk. It might be your loved ones or maybe something that inspires you.
• Plants: Add a mini plant to the desk and infuse life into the workspace. With plants near your surroundings, you get fresh oxygen, and thus it decreases your work stress, & even brings a creativity spark in you.
• Custom Stationery: You can lay down a few aesthetically pleasing books, pens, or any other stationery items on your desk.

4. Use Different Storage Solutions

As per studies, clutter can increase your stress, and it can even fade out your concentration. So, take a look at some flexible office solutions related to storage:

• Portable File Organisers: To be used if you need to move around or keep under storage. Can easily be carried into shared desks or even meetings.
• Under-Desk Storage: Use the dead space under your desk by adding a small set of drawers or a storage bin. This is perfect for keeping things you may not need at any time but don’t wish to find far away.
• Desk Trays and Shelves: For proper organisation, you can look to place your papers, books, etc. on desk trays and small shelves. Vertical storage solutions save space and you can keep everything within your hand’s reach.

5. Use Technology

A collaborative workspace often provides the basic tech-amenities such as Wi-Fi and printers, but you can go beyond that to optimise your productivity.

• Portable Chargers and Docking Stations: You can invest in a portable charger or docking station so  that your gadgets are mostly charged and there comes no need to rely on office outlets.
• Wired Devices: Use wireless keyboards, mice, and headsets. With these wireless device options, you can create more space on your desk.
• Cloud Storage: Cloud-based storage options are a boon in this era and you can use the available options to minimise the space required for physical storage.

6. Create a Routine Schedule

After you are all set with the creative office decor as you had thought, it becomes vital to keep it tidy and organised. A daily or weekly routine will help in keeping a clean and productive workspace.

• Clean at the End of Every Day: Before you leave for the day, take a couple of minutes cleaning the desk to keep things on your desk clean. This will enable you to begin with a clean and organised desk every morning.
• Schedule Deep Cleaning: You must schedule a deep-cleaning session once a week. Wipe your desk off, clean your keyboard and monitor, and organise everything.
• Be Mindful of Shared Areas: As you should make your space personally yours, you must also look for others who use the shared office. Lend your hand to clean and keep the meeting rooms, kitchen, and restrooms organised.

Choose Avanta Business Centre | The Best Coworking Spaces

Why bother designing a shared office when with Avanta Business Centre, you can have everything in one place? Get fully equipped and professionally designed workspaces as soon as you begin with Avanta. You can get into a shared office space that needs no constant adjustments or external purchases.

Avanta Business Centre provides ergonomic furniture, high-speed internet, and other needed amenities. This saves your time and valuable efforts, and you can put your full focus on the things that matter most to your business-growth. From a coworking desk to a private office, get the best shared office environment that adjusts to your working style with full comfort and convenience.

The best part is that with multiple locations across major cities, you can find a workspace that can work conveniently for you.

Key Takeaways

Customisation of shared office spaces is one of the best ways to improve comfort, increase productivity, and create an environment conducive to supporting your workflow. From just readjusting your desk position to bringing in personal decorations, these minor changes bring about great impacts on how you feel and work every day.

But if you wish to have a hassle-free workspace that has been designed with all your requirements, then get in touch with Avanta Business Centre. Get fully equipped offices, amenities, and flexible options.

Author: Anvesha Sharma