We all hold meetings in our organisations. Whether it is a one-on-one with the boss, a full team catch up or a brainstorming session with strangers, it’s always good to sit down and work with others. At business meetings, we get to know our team better, get to make faster decisions and implement new strategies for growth.
But at times, meetings tend to overrun and can go off the topic, making everyone feel bored. To make your business meetings more efficient, you need to get the most out of them. Meetings should not annoy or stress your team members, instead follow these 6 steps to host a successful corporate event:
1. Send Out Invitation
Before the start of a meeting, you should prepare yourself and those attending it. Try to invite with the location, the, and an itinerary, stating the topic and what they need to bring in. At the meeting, you will find someone who hasn’t read the topics properly, so print it and have multiple copies to hand out to people when they arrive at the event.
2. Arrange The Meeting Room
Before the event starts, make sure you arrange everything properly so that your team members have no reason to leave the room during the meeting. Provide your colleagues with meeting information document, water, pens, beverages, snacks, name badges etc. Choose for well-equipped meeting or training rooms in Delhi at business centres which have the latest amenities and full technical support, making your event a sure success. The administrative team at the business centres will help you arrange the venue as per your company’s requirements.
3. Start and End Time of the Meeting
Starting and ending on time is highly important, especially if your company holds a lot of meetings. Sticking to the scheduled time might encourage more people to attend the event, they will feel less stressed and more focused.
4. Lead the Meeting
If you are the host, then it is your responsibility to lead the meeting. This means that you have to take responsibility for taking the event from initial chit-chat to business and bring it back to the main topic if it floats onto another subject. Try to figure out if everyone present in the meeting got a chance to put across their opinion or not. You have put in a lot of efforts to organise this corporate meet, so make sure you keep the event productive.
5. Thank and Credit People
At the meeting, make sure you thank and credit co-workers who have done extremely well on projects, this works as a morale booster. If you are covering a new project, then guide people after the meeting, so that you don’t waste time explaining something which is not important to everyone.
6. Follow Up
Once you are through with the meeting, make sure you follow up within the next three days. Send out the minutes of the meeting or pointers to decide the next step. Set some tasks for co-workers to complete and thank everyone for attending the event, because it will make them more willing to come to your meetings in the future!
Follow these 6 steps and look forward to hosting a hassle-free and productive meeting. If you have any queries regarding hiring a meeting or training room in Delhi or Gurgaon, then contact our team on +91 11 30446402 or simply email us at info@avanta.co.in.
